Our Rules

Basic Rules of Ionian Clubs

THE IONIAN CLUB NEWCASTLE INCORPORTATED

The Newcastle Ionian Club was formed in 1983. Twelve members were present at the inaugural meeting which was held at Cheryl Simpson’s home in Belmont North. On 16 June 1993 we became The Ionian Club Newcastle Incorporated.

The original Ionian club was founded by Mrs Phyllis McDonald in Launceston on 3 October 1946, when as a newcomer to that city, she felt a need for a club where other newcomers in similar circumstances, could be assisted in establishing themselves through sharing their cultural and social interests.

Phyllis McDonald chose the name ‘Ionian’ from a Greek word descriptive of a Hellenic race of people, who occupied Attica, establishing colonies there. The district was then named Ionia. These people had brought with them their art and their intellectual interests and cultures.

The Ionian Crest, designed by Joan Tapp-Quinn (sister of Phyllis MacDonald) in 1946, is framed by two symmetrical Ionic pillars, symbolizing the dignity, culture, individualism and ideals of Ionians – the Paint Brushes for art in all its forms; the Scroll for literature and leaning and the Lyre representing the universal language of music.

The Ionian colours, white and deep blue, emphasize the pure white of the Ionic pillars against a backdrop of the deep blue sky and sea.

The original club in Launceston was followed by the formation of Ionian clubs in Sydney, Hobart, Melbourne, Perth, Devonport, Brisbane, Adelaide, Surfers Paradise, Gold Coast, Orange, Canberra, Newcastle, Albury/Wodonga and Darwin and in Auckland, New Zealand. There is also a club that meets in London in the UK.

 

THE   IONIAN   CLUB   NEWCASTLE   INCORPORATED

C O N S T I T U T I O N

(Incorporating Basic Rules & By-Laws)

BASIC   RULES 

  1. The   NAME of the Club shall be:

            2.   THE   IONIAN   CLUB   NEWCASTLE   INCORPORATED

The   OBJECTS of the Club shall be:

(a)          To provide a social and cultural club of ladies resident in Newcastle and surrounding districts who are, or have been, newcomers to the area.

(b)          To offer friendship, and assist members of the Club in establishing themselves; and to promote and facilitate their entry into, and interest in, the social and communal life of Newcastle.

(c)          To maintain a relationship with other Ionian Clubs

A. MEMBERSHIP

3. ELIGIBILITY OF MEMBERSHIP

(a)           Any lady who is a financial member of an Ionian club in another club area is, regardless of place of birth, eligible to become a member by transferring.                           (see Basic Rule 8)

(b)          Eligibility of membership shall be determined by each Club’s By-Laws.  Eligibility requirements are to be consistent with Objects.                                                     (see Basic Rule 2)

  1. ELECTION OF MEMBERS  

(a)           No applicant shall be proposed for admission to membership until she shall have attended at least two (2) meetings of the Club as a guest and been introduced as a prospective member.

(b)          Every application for admission shall be proposed and seconded by financial members of preferably twelve (12) months standing.  The ‘Application for Membership’ form is to be lodged with the Honorary Secretary.

  1. FORFEITURE OF MEMBERSHIP                                                                          (see also By-Law 12)

(a)          If a member shall fail to pay her annual subscription within thirty (30) days of the due date, notice shall be sent to her calling it to her attention.  If she does not pay the amount within thirty (30) days from the posting of such notice, she shall cease to be a member.  If she gives the Executive Committee a satisfactory explanation, she may, at its discretion and upon payment of arrears, be re-admitted to membership.

(b)          Any member who shall fail to attend three (3) consecutive meetings shall forfeit her membership unless she has previously obtained leave of absence.  If a satisfactory explanation is received, she may, at the discretion of the Executive Committee be re-admitted to membership.

  1. RESIGNATIONS

(a)           Any member may resign her membership by giving to the Honorary Secretary notice in writing to that effect and upon ceasing to be a member of the Club forfeit all right to membership and claim upon the Club and its property and funds.

(b)          A member who has resigned may make application and may be reinstated at the discretion of the Committee. 

  1. TRANSFER SECRETARY

In an area where there are two (2) or more Clubs a Transfer Secretary is appointed (in rotation) to assist all incoming transferees.  All outgoing transferees are the responsibility of their own Honorary Secretary.

  1. TRANSFER OF MEMBERS

(a)           In the event of a member being transferred to another Club the Honorary Secretary shall forward the Transfer Form to the Club or to the Area Transfer Secretary where such officer is appointed.

(b)          A transferee must begin membership of her Club within six (6) months of the date of her request for transfer and remain a financial member of her previous club until the transfer has been completed.

(c)           A transferee must become financial within one (1) month of her admission to the new Club.

(d)          A transferee shall be liable to pay a pro rata membership fee until the end of the financial year of the new Club if her financial membership of the previous club expires before then.  The amount paid to be determined by the new club. 

(e)          A member may transfer to another Club in the same area but this privilege is to be available on one occasion only or at the discretion of the two Committees concerned.

  1. VISITING IONIANS

(a)          A financial member of an Ionian Club may attend any meeting of another Ionian Club outside her Club’s area as a visitor with no voting rights and have that attendance included in attendance requirements of her own Club.  A visiting Ionian has the responsibility of notifying the Club in question of her intention to attend.

(b)          Members of sister Clubs in the same area may be invited to meetings as guests.  This visit shall not be included in attendance requirements in their own Club

B. RULES AND ALTERATION OF RULES

           10.  BY-LAWS

Each Club may make By-Laws not inconsistent with these Rules for the internal management of the Club.

  1. INTERPRETATION OF RULES

The Executive Committee of each Club shall have the authority to interpret the meaning of these Rules and any matter relating to the Club on which these Rules are silent.

  1. CONVENTIONS

(a)          Conventions will be held within five (5) years of the previous Convention, co-ordinated by a State Convention Committee that has indicated willingness to undertake this role. This Committee will be responsible for the publication and distribution of the Ionian Newsletter for its term.

(b)          A member of each Club to be elected to the position of Convention Liaison Officer as soon as possible after each Convention.  She will receive on behalf of her Club, all Convention material and correspondence relating to the upcoming Convention, and will present such information to her Committee and members as required.

(c)           Conventions will be held over three (3) consecutive days. 

(d)          An annual levy is to be paid by every Ionian Club on a per capita basis.  Such levy is to be paid within six (6) months of each Club’s Annual General Meeting and that money is to be responsibly used for set up costs of the next Convention.

(e)          The amount of the annual levy is to be determined only at an Ionian Convention after consultation with the outgoing Convention Committee. 

 (f)          Upon the winding up of the Convention Committee, and after all financial commitments relating to the hosting of the Convention have been met, the bulk of surplus funds held by the Convention Committee is to be handed over to the incoming Convention Committee as soon as possible and the remainder at or before twelve (12) months.

(g)          Each year the Convention Committee will forward the audited Annual Financial Statements to all Clubs and submit to Convention an up-to-date anticipated Income and Expenditure Statement.

(h)          The annual cost of running the Ionian website is to be paid for by the current Convention Committee.

(i)            The Open Forum discussion will be held prior to the business part of the Convention.

  1. AMENDMENT OF BASIC RULES

(a)          These Rules may be added to, repealed or amended by resolution only at a Convention.  No such resolution shall be deemed to have passed unless 75% of the voting delegates shall vote in favour thereof.

(b)          Each Club shall be entitled to one vote either in person or by appointed proxy.

  1. FORMATION OF A NEW CLUB

A new Club may be established only under the guidance of an existing Club.

  1. OPERATION OF BASIC RULES

(a)          In respect of the matters covered herein only these Basic Rules repeal all the individual Club Constitution/Rules in operation at this time.

(b)          These Basic Rules shall come into operation on 14th September, 1988.

(c)           Basic Rules were amended at the 11th Ionian Convention Adelaide 2014.

(d)          These Rules were reprinted on 5th May, 2014 and include all amendments made since the adoption of the first Basic Rules.

  1. BADGES

Twenty-five Year Badges shall be given to all members who are Ionians for this length of time.

C. CODICIL TO THE BASIC RULES OF THE IONIAN CLUB

           17.   WEBSITE RULES OF THE IONIAN CLUB

1)            The Ionian Clubs maintain an official Website and Email system based on the domain name Ionians.net.

2)            The official portal for every club website should be a subdomain of Ionians.net named in such a way to uniquely identify that club, even if that website is hosted elsewhere.

3)            The official email portal for every club should be based on …@ionians.net and named in such a way to uniquely identify that club, even if the email account is hosted elsewhere.

4)            The running of the website is to be entrusted to at least two and no more than four Website Trustees who are:

                (a)          financial members of recognized Ionian Clubs;

(b)          not members of a club hosting the next Convention, however, one and only one Trustee could be a member of the outgoing Convention Committee; 

(c)           not all members of the same Ionian club, however, two Trustees can be members of the same club provided there are more than two Trustees in total;

(d)          technically competent and/or have five years or more experience with Ionian procedures;  & 

(e)          re-appointed, appointed or elected at each Convention following that Convention’s rules for voting.

5)            If a Website Trustee resigns, or is otherwise indisposed, before her current term has expired then that Trustee’s club is responsible for finding a replacement, from within that club or from another club.  The club must submit the name of the replacement Trustee to the incumbent Convention Committee.

6)            The Website Trustees are required to prepare:

                (a)          A report to be submitted for approval at each Convention.  Such report should:

             (i)            summarise the website operation and finances since the last report;

             (ii)           detail any plans and expected operational expenditure for the coming period; and

            (iii)          propose a development budget covering the upcoming period that will be in addition to the operational expenses, but will put an upper limit on development and improvement costs until the next Convention.

(b)          A summary report of website operations for the Convention Committee every year that is not a Convention year.

7)            The Website Trustees are responsible for the upkeep of:

                (c)           domain name registrations;

                (d)          hosting agreements;

                (e)          licences;

                (f)           statutory requirements;

                (g)          the content on the main Ionians.net domain;

                (h)          all other day to day functions required to maintain and operate the Website;

                (i)            assist Club Website Officers; and

                (j)           improving and upgrading the Website and Email system within the budget set by the previous Convention.

 

  1. The incumbent Convention Committee is responsible for:

                (a)          the payment of or reimbursement for;

                                (i)            Website operational costs; and

                                (ii)           Website development costs up to any pre-approved limit – (see clause 6.(a) (iii)).

(b)          approval of eligible replacement Website Trustee nominees; and

(c)           advising clubs and/or facilitating collaboration between the clubs for any action required if:                 (i)            the website Trustees do not submit the required reports; or

                                (ii)           there are concerns with the Website operation.

  1. Each club is to appoint a Club Website Officer who will be responsible for:

(a)          the web content on that club’s websites, whether the content is hosted on a subdomain or on an independent site;

(b)          liaising with Website Trustees and club committees to ensure that the web content is consistent with the current club policy and the main website pages;  and

(c)           informing the Website Trustees of any changes that are required to the content on the main website pages.

  1. Any Member who uses the Ionian Website and Email service for illegal or inappropriate purposes or for commercial gain will lose access to the Website and Email service and, if applicable, will be stripped of any official Website position they currently hold. 

BY-LAWS   OF   THE   IONIAN   CLUB   NEWCASTLE   INC.

A.  MEMBERSHIP

  1. DEFINITION OF CLUB AREA

The Club area is defined as that area lying within a radius of 50 kilometres from the Newcastle CBD.

  1. MEMBERSHIP QUALIFICATIONS    

A Candidate has qualified to be considered for membership if her circumstances accord with Basic Rule 2. (a) re the Objects of the Club, or Basic Rule 3. (a) Eligibility of Membership.  Admission of new members shall be at the discretion of the Committee.

 

  1. FOUNDATION MEMBERS

Foundation Members are Ionians who joined The Ionian Club Newcastle when founded in 1983. 

  1. TWENTY-FIVE YEAR MEMBERS

A 25-Year Member is any member of The Ionian Club Newcastle Inc. who has been a member of an Ionian Club for twenty-five (25) years.  Within the year of this anniversary, the Club shall present any such member with a 25-Year Badge in recognition of this achievement.                              (See Basic Rule 16.)

 

  1. COUNTRY MEMBERS  

Country Members are persons who have been admitted as Ordinary Members and who apply for and are granted Country Membership status, as their place of residence is outside the Club area.  Such members shall only be required to attend three (3) meetings per financial year and be expected to advise the appropriate Committee Member prior to attending any such meetings.

  1. MULTI-CLUB MEMBERS

Multi-Club Members are Members of The Ionian Club Newcastle Inc. who simultaneously belong to another Ionian Club.  While such members shall pay the Newcastle Club’s annual subscription as determined by the Executive Committee, the member must confer with both clubs to determine to which club she shall pay her annual Convention Levy.

  1. LIFE MEMBERS

(a)          Nominations for Life Membership may be made by the Executive Committee or in writing by any member seconded by another member.  Nominations must be received by the Executive Committee and notice sent to all members six (6) weeks prior to the date fixed for the holding of the Annual General Meeting.

(b)          If approved by two thirds (2/3) of members present at the Annual General Meeting the nominee shall be elected a life member and shall be entitled to all the privileges of the Club without payment of any further annual subscription. 

(c)           The conferring of Life Membership should only be in respect of dedicated services to The Ionian Club Newcastle Inc. and is not transferable.

 (d)          Election of a Life Member shall be by secret ballot at the Annual General Meeting. 

  1. HONORARY MEMBERS  

(a)          Honorary Membership shall be bestowed in exceptional circumstances and such nominations shall be dealt with by the same protocol as Life Membership.

 

(b)          Honorary Members are members of The Ionian Club Newcastle Inc. who are Foundation Members of the Club or those who are no longer able to attend Club meetings or functions on a regular basis.  Such members shall be relieved of annual subscription and attendance obligations. 

  1. ELECTION OF MEMBERS

(a)          The membership of the Club shall not exceed eighty (80) exclusive of Country Members, Life Members and Honorary Members.

(b)          The Executive Committee may permit a temporary excess of this number by admitting transferees from other Ionian clubs or by a Country Member returning to reside within the Club area.  When the membership maximum has been reached, new applicants for membership shall be placed on a waiting list.

(c)           Admission of a candidate as a member or as ‘a member on the waiting list’ shall be by a seventy-five percent (75%) affirmative vote of the Committee Meeting at which the application is considered.  A candidate admitted to the waiting list shall automatically become a member when a vacancy occurs.

(d)          Upon election as a member, notice shall be given to her and she shall be furnished with a copy of the Club’s Constitution and a request to remit to the Honorary Treasurer of the Club, within one (1) month, the amount of her first subscription.    

(e)          Upon payment of her first subscription she shall become a member of the Club and be entitled to all the benefits and privileges of membership and be bound by the Club’s Constitution.

(f)           If the relevant subscription is not paid within one (1) month from the date of such request, the election of the member shall be void unless she satisfies the Executive Committee that the delay in payment was due to some sufficient cause.

  1. REGISTER OF MEMBERS

(a)          The Public Officer of the Association or the club member with this responsibility shall establish and maintain a Register of Members specifying the name and contact details for each member together with the date on which she became a member.

(b)          The Register of Members shall be retained by the Public Officer or the club member with this responsibility and, after due notice is received, shall be made freely accessible to any member of the Association at any reasonable hour.                                    (see By-Laws 30 & 31)

  1. SERVICE OF NOTICES

Members are required to notify the Honorary Secretary in writing of any change of address or contact details and all notices forwarded to such address shall be deemed to have been given.

B.  DISCIPLINING OF MEMBERS

          12.  FORFEITURE OF MEMBERSHIP                                                                     (See also Basic Rule 5. (a) & (b)

(a)          In order to fulfil membership obligations, all members with the exception of Country Members are required to attend six (6) meetings per financial year.

                (b)          Country Members are required to attend three (3) meetings per financial year.

                (c)           Fees not paid by 31st August may result in cancellation of membership.    (See By-Law 16 (c))

 

  1. LEAVE OF ABSENCE

Upon application in writing to the Executive Committee, Leave of Absence may be granted to any financial member for a period not exceeding twelve (12) months.  From time to time and upon further application, an extension may be granted of up to twelve (12) months at any one time.  A member who has been granted Leave of Absence shall be relieved of attendance obligations at meetings.

  1. EXPULSION OF MEMBERS

Any member may be expelled from the Club by a resolution of a Special General Meeting of the Club at which there is a quorum – (see By-Law 26).  At such meeting the member whose expulsion is under consideration shall be allowed to offer an explanation of her conduct verbally or in writing and if two-thirds (2/3) of the members present shall vote by secret ballot for her expulsion she shall thereupon cease to be a member of the Club.

  1. INTERNAL DISPUTES

Disputes between members of the Club and disputes between members and the Club are to be resolved by members at a Special General Meeting.

 

          16.   SUBSCRIPTIONS AND FEES

(a)           The Joining Fee & Annual Subscription for all membership categories shall be proposed by the Committee and determined at an Annual or Special General Meeting.

 

(b)          New members elected after 31st December shall pay a pro-rata subscription which shall be determined by the Executive Committee.

 

(c)           To maintain financial membership of the Association, all members must pay the Annual Membership Subscriptions on or before the date fixed for the holding of the Annual General Meeting.  Such Subscriptions shall be paid to the Honorary Treasurer who shall issue a receipt.                                                                              (See Basic Rule 5(a) – & By-Law 12. (c)) 

 

 

  1. MEMBERS’ LIABILITY

The liability of a member of the Association to contribute toward the payment of the debts and liabilities of the Association or the cost, changes and expenses of the winding up of the Association is limited to the amount, if any, unpaid by the member in respect of membership of the Association.

 

D.   EXECUTIVE COMMITTEE

           18.  EXECUTIVE COMMITTEE

(a)                The management of the Club shall be deputed to an Executive Committee, all of whom shall act in an honorary capacity and be elected at the Annual General Meeting of the Club.

 

(b)          The Executive Committee shall consist of the President, Vice President, Secretary (Correspondence), Assistant Secretary (Minutes), Treasurer, Assistant Treasurer, Social Secretary, Welfare Officer and up to a maximum of six (6) other Committee Members.

 

(c)           The Executive Committee shall have power to appoint a member to fill any casual vacancy on the Executive Committee occurring throughout the year.

 

(d)           All nominations for Executive Committee positions shall be in writing, signed by a proposer and seconder and by the nominee as witness of her acceptance of nomination and shall be delivered to the Honorary Secretary at least fourteen (14) days prior to the date fixed for the holding of the Annual General Meeting.

 

(e)          No member shall hold office on the Executive Committee for more than five (5) consecutive years.  The member will then become ineligible for further nomination to the Committee for one (1) year, except in the circumstances where insufficient nominations are received from other, eligible, members or if at the discretion of the Committee it is considered necessary to provide some continuity on the incoming Committee.

 

(f)            The Executive Committee shall meet at least six (6) times in each financial year to arrange the affairs of the Club with no interval between meetings to exceed three (3) months.  One-third (1/3) of the Executive Committee shall be required to form a quorum.

 

(g)           The Executive Committee may address matters requiring urgent attention by using any technology which allows Committee Members in different places to participate in any consideration of the matter, provided that appropriate notice is given to each Committee Member and that any communication, including votes received, is minuted and then duly confirmed at the subsequent Committee Meeting.

(h)          A member of the Executive Committee may be removed from office by a resolution of a Special General Meeting of the Club provided that two-thirds (2/3) of the members present at the meeting vote by secret ballot for her expulsion.

 

(i)                  SECRETARY:

                                It is the duty of the Secretary of the Club to ensure that minutes are kept of –

                                1)   i.      All appointments of office-bearers;   and

  1. members of the Committee in attendance at Committee Meetings and any members in attendance at General Meetings.

                                2)            All proceedings at Committee Meetings and General Meetings.

 

(j)           TREASURER:

                                It is the duty of the Treasurer of the Club to ensure that –

1)                  All money due to the Club is collected and received and that all payments authorized

by the Committee are made;  and

2)                  Correct books and accounts are kept showing the financial affairs of the Club including full details of all receipts and expenditure connected with the activities of the Club.  

 

  1. DELEGATION BY COMMITTEE TO SUB-COMMITTEE

(a)                The Committee may, by written authority, delegate to one or more Sub-committees, consisting of such member or members of the Association as the Committee thinks fit, the exercise of such of the functions of the Committee as are specified in the authority, other than:

1)      This power of delegation; and

2)      A function which is a duty imposed on the Committee by the Act or by any other law.

 

(b)               Despite any delegation under this clause, the Committee may continue to exercise any function delegated.

 

(c)                Any act or thing done or suffered by a Sub-committee acting in the exercise of a delegation under this clause has the same force and effect as it would have if it had been done or suffered by the Committee.

 

(d)               The Committee may, by written notice, revoke wholly or in part any delegation under this clause.

 

  1. PUBLIC OFFICER:

The Executive Committee shall appoint a Public Officer from the Club’s membership who shall be responsible for ensuring that the operations of the Club conform to the requirements of both the Associations Incorporation Act and Associations Incorporation Regulation in force at the time.

E.   MEETINGS

           21.   ANNUAL GENERAL MEETING

The Annual General Meeting of the Club shall be held on the fourth (4th) Thursday in July in every year or on a date within two (2) calendar months thereafter at a time and place to be fixed by the Executive Committee for the following purposes:

 

(a)           To confirm the minutes of the last preceding Annual General Meeting and of any Special General Meeting held since that meeting.

(b)          To receive from the Executive Committee a report on the activities and the running of the Club, and the Balance Sheet and Financial Statement for the last preceding year.

(c)           To elect the Executive Committee.

(d)           To transact such general business and to decide on any resolution which may properly be brought before the meeting.   Notice of any such resolution shall be signed by the proposer and seconder and shall be given to the Honorary Secretary in writing at least fourteen (14) days prior to the date fixed for the holding of the Meeting.

 

  1. SPECIAL GENERAL MEETING

The Executive Committee may at any time for any specific purpose call a Special General Meeting and it shall do so forthwith upon the requisition in writing of any ten (10) members, stating the purpose for which the meeting is required.

 

  1. GENERAL MEETING (& LUNCH)

(a)          Unless the Executive Committee shall decide otherwise a General Meeting, followed by a Lunch, shall be held on the fourth (4th) Thursday of each month, excepting December and possibly January and/or June, at a time and place to be fixed by the Executive Committee.  Notice shall be given via email or the Club’s Newsletter.

 

(b)          Every member shall have the right to invite up to two (2) guests to any Lunch Meeting provided such member gives the Venue Co-ordinator at least four (4) days’ notice of her intention.

 

(c)           Unless a person is a prospective candidate for admission to membership, she may not attend Lunch Meetings or other functions as a guest more than twice in any one financial year.             

 

  1. NOTICE OF ANNUAL and SPECIAL GENERAL MEETINGS

In the case of the Annual General Meeting or a Special General Meeting, notice shall be sent to every member at least seven (7) days prior to the meeting setting out the business to be transacted thereat, and no business other than that of which notice has been given shall be brought forward at such meeting.

 

  1. CONDUCT OF MEETINGS

(a)          The conduct of any meeting of the Club shall follow generally acknowledged meeting procedures.

 

(b)          At any meeting of the Club, the President, and in her absence the Vice President, and in the absence of both a member nominated and selected from the floor shall take the chair.

 

(c)           Every financial member present shall be entitled to vote upon every motion and in the case of an equality of votes the chairperson shall have a second or casting vote.

 

(d)          With the exception of any Special Resolution put forward at a Special or Annual General Meeting to change the By-Laws of the Association (see By-Law 33), a motion shall be deemed to have passed if more than fifty percent (50%) of those present vote in favour thereof.

 

(e)          Voting shall be by show of hands or on the voices.  However, should five (5) members present so demand, voting shall be by secret ballot.

 

(f)           The Executive Committee shall have the power if it thinks fit to make regulations enabling members unable to be present to vote in writing or by proxy provided that no member shall hold more than five (5) proxies.

 

  1. QUORUMS

The Quorum for all General Meetings of the Club shall be one-quarter (1/4) of the members financial at that date.

F.   MANAGEMENT OF FUNDS

           27.  FUNDS – SOURCE

(a)          The funds of the Association shall be derived from the joining fees and annual subscriptions of members, donations and, subject to any resolution passed by the Association in General Meeting, such other sources as the Executive Committee determines.

(b)          All money received by the Association shall be deposited as soon as practicable and without deduction to the credit of the Association’s bank account.

(c)           The Association shall, as soon as practicable after receiving any money, issue an appropriate receipt.

  1. FUNDS – MANAGEMENT

(a)          Subject to any resolution passed by the Association in General Meeting, the funds of the Association shall be used in pursuance of the Objects of the Association in such manner as the Committee determines.

(b)          The Club’s bankers shall be proposed by the Executive Committee and decided upon by resolution at a General Meeting of the Club and the account shall be in the name of The Ionian Club Newcastle Incorporated. 

(c)           Signatories to any account operated by the Club shall be the President, Vice President, Secretary and Treasurer or any other member of the Club duly elected for that purpose.  Two (2) signatories from the above shall be required to operate that account. 

  1. FINANCIAL YEAR

The financial year of the Club shall end on 30th June in each year

  1. CUSTODY OF BOOKS etc.

Except for those books normally kept by the Secretary and the Treasurer, the Public Officer shall keep in her custody or under her control, all records, books and other documents relating to the Association.

  1. INSPECTION OF BOOKS Etc.

The records, books and other documents of the Association, including those kept by the Secretary and Treasurer, shall upon notice be open to inspection, free of charge, by any member of the Association at any reasonable hour.

G. BY-LAWS & ALTERATION OF BY-LAWS

INTERPRETATION OF BY-LAWS

           32. The Executive Committee shall have the authority to interpret the meaning of these By-Laws and any matter relating to the Club on which these By-Laws are silent.

  1. AMENDMENT OF BY-LAWS

These By-Laws may be added to, repealed or amended by Special Resolution at any Annual or Special General Meeting at which there shall be a quorum (see By-Law 26), provided that no such special resolution shall be deemed to have been passed unless two-thirds (2/3) of the members present shall vote in favour thereof.

  1. NON-PROFIT STATUS

The assets and income of the Club shall be applied solely to further its objective, and no portion shall be distributed directly or indirectly to the members of the Club except as bona fide compensation for services rendered or expenses incurred on behalf of the Club.

  1. DISSOLUTION OF THE CLUB

If at any General Meeting a resolution for the dissolution of the Club shall be passed by a majority of the members present, a Special General Meeting must be called not less than one (1) month thereafter, which must be attended by at least half (1/2) of the membership.  At this Special General Meeting at least two-thirds (2/3) of the members present must vote in favour of the resolution and the Executive Committee shall thereupon proceed to realize the property of the Club and after the discharge of liabilities shall distribute all assets to such charities to be so nominated at the Special General Meeting. At the completion of such distribution the Club shall be dissolved.

  1. COMMENCEMENT OF OPERATION OF BY-LAWS

The Club’s By-Laws shall come into operation on the date of Incorporation, 16th June, 1993.  These By-Laws, which were last amended on 28th May, 2015 and which take effect on 19th June, 2015, include all amendments made since the date of Incorporation.